Receptionist & Accounts Payable Clerk

Position Title: Receptionist & Accounts Payable Clerk

Location: London, Ontario

Type of Employment: Full-time permanent

Compensation: Competitive wage commensurate with experience plus a comprehensive benefits package

Hours:

• Monday to Friday, 8:00 am to 4:30 pm

Position Summary

The successful candidate will answer incoming calls and act as the first point of contact for visitors in a professional and courteous manner. The accounts payable responsibilities include processing supplier invoices and credit notes; routine cheque preparation and payment processing; reconciling supplier statements; resolving pricing and quantity discrepancies; and maintaining an accurate filing system.

Who are we?

Canusa Automotive Warehousing Inc. is a family-owned business that values workplace culture and safety. Canusa/APC provides opportunities to grow alongside accomplished industry leaders. Canusa/APC fosters long-lasting relationships with our business partners. We establish connections built on trust, transparency, and dedication.

Visit our website to learn more about us at https://www.autopartscentres.com/.

Receptionist Key Responsibilities

• Greeting customers and suppliers in a warm, friendly manner upon arrival to the foyer or through the phone
• Answer visitor’s questions, calls, and provide them with the appropriate information
• Notify relevant employees when visitors arrive
• Transferring calls as necessary to different departments
• Sorting of daily mail, deliveries, and ensure they are distributed accordingly
• Assisting with month-end statement distribution and using postage machine daily
• Follow security procedures, such as monitoring the logbook and issuing visitor badges

Accounts Payable Key Responsibilities

• Match received reports and packing slips to supplier invoices and investigate any variances
• Verify pricing on all invoices to ensure accuracy
• Process invoices into the company’s ERP system
• Reconcile statements to the company’s ERP system
• Generate cheques on time to ensure prompt discounts are received
• Regularly contact suppliers to resolve discrepancies
• Follow up on pricing discrepancies and overages or shortages to ensure credits are received
• Maintain an organized and consistent filing system, and file documents as needed
• Maintain strong communication and teamwork with all office staff, suppliers and the management team to ensure efficient business operations

Required Skills and Abilities

• Minimum two years of Reception experience
• Proficient computer skills (Microsoft Office Suite – Word, Excel, Outlook; data entry; typing; web navigation; research; online database usage; web-based training)
• Time management skills and prioritization skills with a deadline-oriented mindset
• Accountability and dependability
• Ability to multi-task and stay organized
• Excellent ability to work independently and as a team
• Effective attention to detail and a high degree of accuracy
• Excellent problem-solving skills
• High level of professionalism
• Strong willingness to improve, learn and adapt in accordance with new practices and change
• Ability to sit in an office setting for long periods of time
• Basic mathematical skills and understanding of basic units of measure
• Ability to understand, respond to and work with a diverse population

Why work with us?

• A supportive culture with opportunity for a long-term career
• Joint Health and Safety Committee (JHSC)
• Employee and Family Assistance Program (EFAP)
• Comprehensive benefits package that includes:
  • Health insurance
  • Dental insurance
  • Out of country/province travel insurance
  • Long-term disability
  • Accidental death and dismemberment
  • Life insurance benefits
• Health Care Spending Account (HCSA)
• Deferred-Profit Sharing Plan (Retirement Savings Plan)
• Competitive wage based on experience
• Employee pricing on products
• Social club perks and employee appreciation events
• On-site parking
• Equal opportunity employer committed to diversity and inclusion. Accommodations are offered during the application process upon request

Transportation

Canusa Warehouse is not located on a bus route, so individual transportation will be required.

References

References from previous employment or education may be required.