Position Title: Receptionist & Accounts Payable Clerk
Location: London, Ontario
Type of Employment: Full-time permanent
Compensation: Competitive wage commensurate with experience plus a comprehensive benefits package
Hours:
- Monday to Friday, 8:00 am to 4:30 pm
Position Summary
The successful candidate will answer incoming calls and act as the first point of contact for visitors in a professional and courteous manner. The accounts payable responsibilities include processing supplier invoices and credit notes; routine cheque preparation and payment processing; reconciling supplier statements; resolving pricing and quantity discrepancies; and maintaining an accurate filing system.
Who are we?
Canusa Automotive Warehousing Inc. is a family-owned business that values workplace culture and safety. Canusa/APC provides opportunities to grow alongside accomplished industry leaders. Canusa/APC fosters long-lasting relationships with our business partners. We establish connections built on trust, transparency, and dedication.
Visit our website to learn more about us at https://www.autopartscentres.com/.
Receptionist Key Responsibilities
- Greeting customers and suppliers in a warm, friendly manner upon arrival to the foyer or through the phone
- Answer visitor’s questions, calls, and provide them with the appropriate information
- Notify relevant employees when visitors arrive
- Transferring calls as necessary to different departments
- Sorting of daily mail, deliveries, and ensure they are distributed accordingly
- Assisting with month-end statement distribution and using postage machine daily
- Follow security procedures, such as monitoring the logbook and issuing visitor badges
Accounts Payable Key Responsibilities
- Match received reports and packing slips to supplier invoices and investigate any variances
- Verify pricing on all invoices to ensure accuracy
- Process invoices into the company’s ERP system
- Reconcile statements to the company’s ERP system
- Generate cheques on time to ensure prompt discounts are received
- Regularly contact suppliers to resolve discrepancies
- Follow up on pricing discrepancies and overages or shortages to ensure credits are received
- Maintain an organized and consistent filing system, and file documents as needed
- Maintain strong communication and teamwork with all office staff, suppliers and the management team to ensure efficient business operations
Required Skills and Abilities
- Minimum two years of Reception experience
- Proficient computer skills (Microsoft Office Suite – Word, Excel, Outlook; data entry; typing; web navigation; research; online database usage; web-based training)
- Time management skills and prioritization skills with a deadline-oriented mindset
- Accountability and dependability
- Ability to multi-task and stay organized
- Excellent ability to work independently and as a team
- Effective attention to detail and a high degree of accuracy
- Excellent problem-solving skills
- High level of professionalism
- Strong willingness to improve, learn and adapt in accordance with new practices and change
- Ability to sit in an office setting for long periods of time
- Basic mathematical skills and understanding of basic units of measure
- Ability to understand, respond to and work with a diverse population
Why work with us?
- A supportive culture with opportunity for a long-term career
- Joint Health and Safety Committee (JHSC)
- Employee and Family Assistance Program (EFAP)
- Comprehensive benefits package that includes:
- Health insurance
- Dental insurance
- Out of country/province travel insurance
- Long-term disability
- Accidental death and dismemberment
- Life insurance benefits
- Health Care Spending Account (HCSA)
- Deferred-Profit Sharing Plan (Retirement Savings Plan)
- Competitive wage based on experience
- Employee pricing on products
- Social club perks and employee appreciation events
- On-site parking
- Equal opportunity employer committed to diversity and inclusion. Accommodations are offered during the application process upon request
Transportation
Canusa Warehouse is not located on a bus route, so individual transportation will be required.
References
References from previous employment or education may be required.