Procurement and Production Scheduler

Procurement and Production Scheduler

Title: Procurement and Production Scheduler

Department: Operations

Location: London

GENERAL DESCRIPTION OF ROLE: The Purchasing & Scheduling Coordinator is responsible for scheduling production, inventory control and the replenishment of all direct materials to meet the needs of the production schedule.

KEY ACCOUNTABILITIES

Replenishment

1. Create and issue purchase orders based on production requirements and taking in to account all factors (vendor lead-times, buying multiples, truck load or less than truck load pricing brackets, production minimums, inventory space etc.),

2. Monitor, and follow up with suppliers to ensure deliveries are made on time to support quality and quantity to planned production schedule. Variances shall be communicated immediately to all Stakeholders and will work with suppliers to resolve any issues.

3. Update purchase order details (Quantity, date etc.) as required.

4. Ensure the pricing accuracy of items within the purchase order system.

5. Monitor purchase order status at each stage of the supply chain and take corrective action as exceptions occur (delays in production, transit or receipt)

6. Communicate issues directly with suppliers, carriers and internal stakeholders and escalate as necessary.

7. Establish effective relationships with internal departments and external suppliers

8. Works with appropriate departments to ensure materials purchased are as per specifications that meet regulatory requirements based on HACCP, Sofina Supplier Program, Specifications, CFIA.

9. Resolve material management issues; identifies and recommends efficiencies within process.

Inventory Control:

1. Ensure that supply inventories are within target levels at all times to eliminate the risk of stock outs within the assigned facility.

2. Perform physical inventory counts and inventory verifications per product(s) as required.

3. Coordinate scheduled inventory counts and resolution of discrepancies as they occur.

4. Produce an ongoing report indicating status of inventory, level of inventory, measuring inventory turns and achievement against target inventory levels.

5. Review required exception reports:

6. No stocks – Daily

7. Overdue purchase orders – Daily

8. Low inventory - Daily

9. 3rd Party Warehouse inventory levels – Daily or as needed

10. Inventory adjustments – Daily

11. Inventory turns/days on hand – Weekly

12. Slow or zero movement - Monthly

13. Discontinued items – Monthly

14. Collection of all operational paperwork to review for errors, follow up on errors and resolve, enter information into the system;

15. Track and report on all material consumptions based on products produced;

16. Creates and maintains all new purchased items in AS400 and maintains all current inventory items information i.e. pricing.

17. Acts as back-up and administrative support for Scheduling Department.

Scheduling

1. Create and maintain the master production schedule.

2. Using the capacity plan, develop weekly and month production schedules.

3. Responsible for integration/alignment of sales forecasts, raw materials, finished good inventories, equipment capacities and staffing to meet production targets requirements.

4. work under pressure and to set deadlines.

5. Communicate with various levels of the organization on challenges.

Project Implementation & Continuous Improvement:

1. Support Research & Development and Product Development in the testing and commissioning of new materials, products and processes.

2. Represent the Corporate Purchasing Team and be the single point of contact for all initiatives affecting the assigned facility.

3. Lead the implementation of initiatives as directed by Director of Purchasing.

4. Participate in cross functional Continuous Improvement project as required.

5. Strives to eliminate inefficiencies, control costs and identify and drive improvements in all purchasing processes.

6. Identifies and drives opportunities for cost savings and cost avoidance and works with key stakeholders to implement.

7. Work with ops team on maintaining/investigating yield inefficiencies on daily production runs.

QUALIFICATIONS:

1. Post-secondary diploma. Purchasing, Materials Management, or related field preferred;

2. 3-5 years progressive related experience in manufacturing;

3. Excellent computer and Microsoft Office skills, specifically excel and MRP type applications.

#SofinaONW1 

Sofina Foods Inc. is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). Applicants are asked to make their needs/requirements, for the purpose of accommodation under AODA, known to Human Resources when they are contacted for an interview.

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