Administrative Assistant

About the job

We heard you knock!

Please note that this role is specifically for IBP Solutions Canada Inc. dba Masonite Architectural, which was separated from Masonite International and was sold on May 14, 2024. IBP Solutions Canada Inc. dba Masonite Architectural currently operates as a standalone entity.

Job Description: Administrative Assistant

Work Location: LONDON, ONTARIO, CANADA

Department: Supply chain

Reports to: Purchasing manager

starting salary: $42,000

Overview:

The Administrative Assistant helps coordinates supply chain activities associated with components, operations, supplies, and related service purchases required to produce doors. They also assist with scheduling, purchasing, shipping and logistics administration, helping to produce the necessary documentation to support finance. Additionally they are a key contributor to developing office communications.

Duties & Responsibilities:

• Contributes to and fosters a safe work environment by upholding all safety rules and procedures, asking questions when unsure, and embracing our Target Zero philosophy.
• Actively involved in full inventory counts.
• Generates purchase orders for components.
• Enters daily material replenishment as needed.
• Processes stock orders and date production base on department capacity – communicate issues with operations.
• Work with production and shipping to ensure all orders are scheduled for delivery in a timely manner.
• Print appropriate reports to identify outstanding purchasing orders and pending status purchasing orders to avoid missed shipments.
• Offers back up support for other buyers within the company guidelines and procedures.
• Seeks new components, supplies, services, and vendors to support company and departmental objectives.
• Evaluates supplier performance per company/compliance standards, policies, and procedures for corrective action, negotiation, and/or decision-making.
• Creates and maintains communication slideshows monthly for the plant.
• Assists with the coordination of plant engagement events.
• Provides periodic backup support for other department personnel. Including Scheduling and Production; Quality; Shipping and Receiving.

Knowledge/Skills/Abilities:

• Candidates with two years hands-on-experience in a strong customer service oriented environment.
• Ability to interact and communicate effectively with individuals at all levels of the organization.
• Must be willing to be cross trained in shipping clerk functions, and inbound scheduler functions.
• Must command good reading, writing computational, analytical, and listening skills.
• 2-3 years of experience required in Microsoft Office software.
• Ability to take initiative and work independently, but also team oriented.
• Must be adaptable to internal and external customer demands.
• Strong attention to detail.
• Experience in logistics; purchasing; and/or scheduling considered as asset.
• Strong attention to detail and strong organizational skills required. Able to manage multiple projects simultaneously.

Qualifications

• A High School Diploma or equivalent
• A Certificate in Supply Chain Management or Business Administration considered an asset.

While we thank all candidates for their interest, only those selected for an interview will be contacted.

Masonite invites applications from all qualified individuals. Masonite is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at 519-644-2444. Ext. 4410.

Masonite is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process. If contacted for an employment opportunity, please advise privacy@masonite.com if you require accommodation.

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