Executive Assistant to Vice President

This is an exciting opportunity to work at a company that powers our community, where you will be providing strategic administrative support to executives who are people-focused, leading change, creating value, and ensuring operational excellence.

Reporting to the Vice President, Legal & General Counsel, or designate you will provide administrative support to the Vice President, Legal & General Counsel and two other Vice Presidents for projects, initiatives, meetings and related activities. You will also provide backup support to the Executive Assistant to the CEO & Board of Directors.  You will be responsible for providing professional, courteous, confidential, strategic, and efficient administrative assistance and support to the Vice-Presidents, their immediate direct reports, and relevant stakeholders.

WHAT YOU WILL DO

• Administrative Support to the Vice Presidents: Coordinate and optimize the day-to-day operations of the Vice Presidents’ office (calendar, appointments, meetings, projects, deadlines and deliverables, tasks, hospitality, matters requiring attention). Greet visitors and callers. Order office supplies. Assist with the coordination and execution of Divisional plans, projects, initiatives and events (internal /external). Schedule and attend meetings, prepare and distribute agendas and minutes, and document decisions and action items for execution or follow up. Assist in preparing and monitoring relevant budgets, procurement of goods and professional services, membership management, reconciliation and processing of invoices, expenses, and other departmental transactions and processes, and tracking expenditures. Enter weekly time for staff and approve time entry and vacation requests as required. Establish and maintain the Vice Presidents’ organizational/ business processes and recommend improvements, liaising with internal departments as required.
• Stakeholder Support / Relationship Management: Facilitate responsive and collaborative communications and interactions and build/maintain effective relations between the Vice Presidents and internal / external stakeholders. Provide information. Prioritize and coordinate resolution of requests or issues.
• Data, Information and Content Coordination and Management: Ensure efficient and timely flow of information to/from the CEO, Executives, the Division, and the corporation. Consult internally, conduct research, analyze, and prepare, proofread, format, and/or edit correspondence, memoranda, business documents (i.e. staff reports, plans, filings, proposals, recommendations, meeting presentations, etc.).  Support the Vice Presidents and direct reports to the Vice Presidents with the preparation of timely, accurate and professional executive-level reports and presentations. Summarize data, including goals and KPIs, in spreadsheets or other related solutions.
• Document and Records Management: Maintain confidential and general files (digital and hard copy), ensuring that corporate records are retained and/or destroyed in accordance with record retention policy and procedure.
• Divisional Networking and Professional Development: Arrange for conference, event, and training registration, travel, accommodation, and reservations for the Vice President and their immediate direct reports.
• Backup Support: Provide seamless administrative support to the CEO, Executive Committee, and Board of Directors, serving as the designated backup to the Executive Assistant to the CEO & Board of Directors and assisting as needed during peak work periods.
• Safety: Adhere to all Occupational Health & Safety Act rules and regulations, the IHSA EUSR rulebook and London Hydro work practices. Report all injuries and near misses immediately. Perform all activities in a manner that protects the health and safety of yourself and others. Wear all personal protective equipment as required. Understand and comply with London Hydro Health and Safety policies.

WHAT YOU WILL BRING
We welcome applications from all candidates, including those whose knowledge, skills, and experience have been developed through alternative pathways from the requirements listed below. London Hydro, at its sole discretion, may deem a job applicant to meet the job requirements if they have sufficient skill, alternate education, and/or experience related to the role.

• Post-secondary education (minimum 2-year Community College diploma) in Office or Business Administration or a similar / equivalent program.
• At least three (3) years of relevant experience.
• Previous experience as a C-Suite Executive Assistant and/or experience in the electrical distribution industry is considered an asset.  
• Excellent written and oral communication and interpersonal skills.
• Written materials demonstrate thorough knowledge of professional writing and spelling and grammar conventions.
• Proficiency in MS Office applications (Word, Excel, PowerPoint) and G Suite.  
• Position necessitates a high degree of tact, diplomacy, discretion, confidentiality and integrity.
• Ability to prioritize tasks and schedule activities based on a strong understanding of business needs and commitments/deliverables to customers, employees and stakeholders.
• Excellent judgment, time management, organizational and records management skills, with a commitment to accuracy.
• Ability and initiative to work independently and to be proactive.
• Valid Driver’s License Class G.

WHY JOIN OUR TEAM

• London Hydro has been recognized by Canada’s Top 100 Employers as one of the 2025 Southwestern Ontario’s Top Employers. This recognition is a testament to our unwavering commitment to excellence and our dedication to fostering an environment where every team member can thrive.
• Benefits and Compensation Package:
  • Competitive Salary
  • Comprehensive Benefits Package, Including OMERS Pension Plan
  • Competitive Vacation Entitlements
  • Top-Up Leaves Program
  • Learning & Development Opportunities
  • Recognition & Social Programs
  • Wellness and Family Assistance Program
  • On-site Cafeteria & Free Fitness Centre
  • Corporate Cellphone
  • Hybrid Work Arrangement
  • Positive, Collaborative and Safety-Focused Culture

Want to learn more about what makes London Hydro a great place to work? Watch our short video https://youtu.be/Pxw0_ZRnSKg or visit our website at www.londonhydro.com. 
 

SOUNDS LIKE A GOOD FIT? HOW TO APPLY
We invite you to submit your cover letter and resume as a single document (in .pdf or .docx format only), saving the file as your last name and first name with no spaces (i.e., LastnameFirstname) to: Human Resources Department, London Hydro Inc., P.O. Box 2700, London, ON N6A 4H6. Fax: 519-661-5164. E-mail (Executive Assistant in the subject line and ensure that you attach your resume): jobs@londonhydro.com.

Deadline to Apply: Tuesday, February 24, 2025