| Location: | London, ON |
| Date Posted: | Mar 12, 2024 |
Job Description
NexGen Polymers
Executive Assistant Job Description
We are currently seeking an organized, proactive, and diligent individual to join our team as an Executive Assistant. This position is designed for someone looking to advance their career, with the potential to grow with the organization. The successful candidate will be instrumental in managing company operations, resources, and budgets to ensure organizational effectiveness and efficiency.
What you’ll do:
What You’ll Need:
What We Offer:
Executive Assistant Job Description
We are currently seeking an organized, proactive, and diligent individual to join our team as an Executive Assistant. This position is designed for someone looking to advance their career, with the potential to grow with the organization. The successful candidate will be instrumental in managing company operations, resources, and budgets to ensure organizational effectiveness and efficiency.
What you’ll do:
- Assist the CEO with daily needs, serving as the primary point of contact for executive support.
- Assist in managing day-to-day company operations and activities to ensure optimal workflow and resource allocation.
- Collaborate with the leadership team to set company goals, policies, and procedures; contribute to the building and reinforcement of company culture.
- Assign tasks to staff members and monitor progress, ensuring deadlines are objectives are met.
- Oversee transportation needs in accordance with the logistics department.
- Handle accounts payable, accounts receivable, and invoicing; experience with QuickBooks is preferred.
- Manage the recruitment process, from posting job ads to overseeing the onboarding of new hires.
- Support with the company’s training and educational resources.
- Ensure the company complies with regulatory standards and maintains all necessary documentation and processes for compliance.
- Support with the allocation of company budgets and resources, ensuring cost-effectiveness and proper utilization across business segments.
- Provide role coverage and customer service support when needed.
What You’ll Need:
- Bachelor’s degree in Business Administration, Accounting or Finance, or a related field.
- 3-5 years of experience as an Executive Assistant with finance experience.
- Strong organizational skills with the ability to multitask and manage multiple projects simultaneously.
- Excellent communication and interpersonal skills, with the ability to interact with employees at all levels.
- Proficiency in QuickBooks and familiarity with financial processes (AP, AR, invoicing).
- Strong problem-solving skills and the ability to think critically and adapt to changing situations.
- Ability to handle confidential information with discretion and professionalism.
- Knowledge of HR functions, including recruitment, onboarding, and regulatory compliance.
- Proficient in Microsoft Office Suite and other relevant software.
What We Offer:
- A dynamic and supportive work environment committed to sustainable solutions in the plastic manufacturing industry.
- Opportunities for professional growth and development within a company that values respect, integrity, and collaboration.
- Engagement in meaningful work that prioritizes customer service, responsibility, and the building of loyal relationships.