Accounts Payable Specialist

Accounts Payable Specialist

As a member of our Finance team, you will provide coordination of payments for Trudell Medical International (TMI) and related companies, ensuring accurate, complete and timely processing, while contributing to the continuous advancement of the digital and automated accounts payable environment.

Responsibilities Include:

Accounts Payable

• Accurately record accounts payable, code and enter invoices into the accounting system after ensuring approvals are obtained in accordance with company policies.
• Generate payments in a timely manner ensuring cash flow is maintained while meeting TMI policy in terms of timeliness for supplier payments and avoiding late payment or interest charges.
• Liase with external vendors, resolving any issues with supplier account reconciliations, developing desirable vendor working long term relationships, and prepare credit references to vendors as requested.
• Identify and communicate Purchase Price Variances to the General Accountant and Operations Department
• Process approved employee expense reports via SAP Concur in accordance with established corporate policies and procedures ensuring correct expense and tax allocations.
• Ensure accounts payable records are maintained in accordance with corporate policies.

Reports and Reconciliation

• Maintain and reconcile Accounts payable vendor accounts, including reconciliation to supplier statements and reconcile the Accounts Payable sub-ledger to the General Ledger
• Review and reconcile monthly vendor accrual accounts for incurred expenses, ensuring accounts are clearing on a regular basis
• Ensure monthly remittances for tax instalments, payroll deductions and other critical payments made on-time to avoid interest and penalty charges.
• Prepare intercompany reconciliations for A/R monthly chargeback invoices.

Administration/Other

• Provide administration of SAP Concur expense reporting program, adding/deleting new users, expense types, and helping resolve any employee usage issues.
• Ensure bank deposits are completed daily as required.

Health and Safety

• Ensure compliance with relevant health and safety legislation, including the Workplace Safety and Insurance Act, the Occupational Health and Safety Act, etc.

QUALIFICATIONS

• Diploma or Certificate in accounting or a related field or a related field of study
• 5 years of experience in accounting or finance in a manufacturing environment that includes multiple operating units, multi-currency and processing through different banking platforms internationally.
• Experience coordinating accounts payable function with other departmental team members.
• Computer literate with:
• Intermediate to advanced experience in MS Word (word processing)
• Intermediate to advanced experience in MS Excel (spreadsheets)
• Intermediate to advanced experience in ERP systems (MS D365 an asset)
• Intermediate to advanced experience with SAP Concur expense reporting and payment processing.
• Accounts Payable automation systems (Power Automate or other)
• Ability to work independently and as part of a team.
• Excellent interpersonal and organizational skills
• Ability to demonstrate enthusiasm for the work.
• Ability to meet deadlines.
• Ability to multi-task and prioritize tasks.
• High level of attention to detail