Payroll and HR Coordinator (Contract)

Position Summary

Catalent is a global, high-growth, public company, and a leading partner for the pharmaceutical industry in the development and manufacturing of new treatments for patients worldwide. Your talents, ideas, and passion are essential to our mission: to help people live better, healthier lives. This is an exciting opportunity to play a pivotal role in developing the strategy for our new pharmaceutical site and shape the future of our operations in North America.

Reporting to the Human Resources Manager, the Payroll and Human Resources Coordinator will ensure employees are paid in a timely and accurate manner in accordance with internal policies, legislative requirements and the applicable collective agreements. This includes maintaining various payroll data systems.  The Payroll and Human Resources Coordinator will also support the HR function with administrative activities within the business while acting as a main point of contact for employees.

- Regular working hours: Monday - Friday, 8:00 AM – 4:30 PM or 8:30 AM – 5:00 PM with a 30-minute unpaid lunch.

- 16 month contract

Catalent is committed to a Patient First culture through excellence in quality and compliance, and to the safety of every patient, consumer and Catalent employee.

The Role

• Verify and process confidential payroll for hourly and salaried employees within strict time frames dictated by the banking/payroll system. Includes data entry and maintenance of various systems: payroll, union dues, and time & attendance systems.

• Provide general HR related information and policy interpretation to employees, and highlight potential issues to manager for follow-up.

• Providing payroll back-up coverage for the Payroll specialist for the Ontario Catalent sites.

• Support recruitment processes for promotions, transfers and terminations in partnership with the Recruitment/Talent Acquisition team andfFacilitate Orientation and occasional training.

• HR analytics, metrics, reporting and data analysis.

• Support the claims management process for Short-Term Disability (STD), Long-Term Disability (LTD) and Workplace Safety and Insurance Board (WSIB), including accommodation and safe & early return to work in partnership with the Health and Safety team.

• Support reviewing and managing benefit billing statements for processing with finance and backup support submitting required deduction payments for Tax-Free Savings Account (TFSA), Pension, Employee Stock Purchase Plan (ESPP) and maintain confidentiality of Payroll and HR information. Experience in a unionized environment is an asset.

• Other duties as assigned.

The Candidate

• High school diploma required. Diploma in Payroll Administration or Bachelor’s degree in Business Administration is an asset.

• Human Resources diploma and/or certificate is preferred.

• National Payroll Institute PCP Designation or progress towards is considered an asset.

• Minimum 1 years of work experience in a payroll/benefit administrator role.

• Experience in Human Resources role preferred.

• Experience and familiarity with pharmaceutical, manufacturing and/or GMP facilities is an asset.

• Working knowledge of payroll software and an HRIS system. (preferably ADP and Workday)

• Demonstrated knowledge of accounting concepts.

• Experience working in a unionized environment and interpreting collective agreements.

• Proficient with Microsoft Office Suite products. (Outlook, Excel, Word)

• Compliance to ESA and Payroll legislation.

• Exceptional communication and organizational skills.

• Strong attention to detail and strong analytical ability required.

• Strong teamworking skills and ability to work within the HR team to collaborate on shared responsibilities.

• Must enjoy a fast paced, structured environment and be process oriented

• While performing the responsibilities of the job, the employee is required to talk and hear.

• The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard.

• Use of manual dexterity is required.

• The employee is occasionally required to stand, walk, reach with arms and hands, bend or twist, and to stoop, kneel, crouch or crawl.

• Vision abilities required by this job include close vision.

Catalent offers rewarding opportunities to further your career!  Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference. 

personal initiative. dynamic pace. meaningful work.

Visit Catalent Careers to explore career opportunities.

Catalent is an Equal Opportunity Employer and does not discriminate based on any characteristic protected by local law.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to DisabilityAccommodations@catalent.com. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.

Notice to Agency and Search Firm Representatives: Catalent Pharma Solutions (Catalent) is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Catalent employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Catalent. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.