Executive Assistant

Position Title: Executive Assistant

Location: London, Ontario

Type of Employment: Full-time permanent

Compensation: Experience-based wage with a comprehensive benefits package

Hours:

• Monday to Friday, 8:00 a.m. to 4:30 p.m.
• Occasional overtime in the evenings and weekends may be required depending on project requirements
• Occasional travelling and driving out of town may be required for meetings and events

Position Summary

Canusa/APC fosters long-lasting relationships with our business partners. We establish connections built on trust, transparency, and dedication. The successful candidate will provide high-level administrative support to the executive team, including the Chief Financial Officer, Chief Executive Officer, Vice President and President. This role requires exceptional organizational skills, strong communication skills, both verbal and written, and a high degree of professionalism.

Who are we?

Canusa Automotive Warehousing Inc. is a family-owned business that values workplace culture and safety. Canusa/APC provides opportunities to grow alongside accomplished industry leaders.

Visit our website to learn more about us at https://www.autopartscentres.com/.

Key Responsibilities

• Act as the primary point of contact for the executive team, addressing and directing inquiries appropriately
• Manage the executive team’s calendars, including scheduling meetings and appointments, and making travel arrangements
• Manage corporate legal records annually by updating the internal binder on an annual basis
• Manage corporate contracts, including tracking expiration dates, assisting with renewals and renegotiations, and co-ordinating with lawyers to create new contracts
• Complete and report on internal audits
• Assist with various accounting-related tasks, including budget management, bonus payment calculations, putting monthly profit and loss statement packages together, and acting as a backup for monthly management payroll processing
• Provide administrative support for Canada Revenue Agency and Statistics Canada reporting
• Organize and co-ordinate meetings, including preparing agendas, ordering refreshments, taking and distributing minutes, and following up on action items
• Assist with preparing and editing correspondence, reports and presentations to a professional standard
• Manage files and storage of confidential information
• Assist with the completion of insurance records and reporting
• Assist the executive team with on-going projects, tracking deadlines, managing task lists and providing other project support
• Handle sensitive and confidential information with professionalism and discretion
• Other duties as assigned by the supervisor

Required Skills and Abilities

• Minimum of 3 to 5 years of administrative experience
• Excellent communication skills, both verbal and written
• Proficient computer skills (Microsoft Office Suite – Word, Excel, Outlook; PowerPoint; data entry; typing; web navigation; research; online database usage)
• Ability to maintain up-to-date knowledge of Information Technology (IT) tools to increase the executive team’s efficiency
• Accounting knowledge and ability to manage and analyze comprehensive data
• Experience with and ability to manage highly confidential information with utmost discretion
• Experience in interpreting legal contracts is an asset (e.g. premises leases, insurance policies, bank agreements, etc.)
• Time management and prioritization skills with a deadline-oriented mindset
• Accountability and dependability
• Exceptional ability to multi-task and stay organized
• Excellent ability to work independently and as a team
• Effective attention to detail and a high degree of accuracy
• Excellent problem-solving skills, anticipating and addressing potential issues before they arise and providing solutions to keep operations running smoothly
• High level of professionalism
• Strong interpersonal skills to build and maintain relationships with internal and external stakeholders
• High level of adaptability, being flexible towards changing priorities and demands, ensuring the executive team’s needs are always met
• Strong willingness to improve, learn and adapt in accordance with new practices and change
• Ability to sit in an office setting for long periods of time
• Ability to understand, respond to and work with a diverse population

Why work with us?

• A supportive culture with opportunity for a long-term career
• Strong focus on the health and safety of employees with a dedicated Joint Health and Safety Committee (JHSC)
• Employee and Family Assistance Program (EFAP)
• Comprehensive benefits package that includes health, dental, out-of-country/province travel, long-term disability, accidental death and dismemberment and life insurance benefits
• Health Care Spending Account (HCSA)
• Deferred-Profit Sharing Plan (Retirement Savings Plan)
• Competitive wage based on experience
• Employee pricing on products, social club perks and employee appreciation events
• Co-operative team environment with the unified goal of providing customers with the best experience with a unique delivery service and distribution network
• On-site parking included
• Equal opportunity employer committed to diversity and inclusion. Accommodations are offered during the application process upon request

Transportation

Canusa Headquarters is not located on a bus route, so individual transportation will be required. This is an in-person position. Remote work is not available.

References

References from previous employment or education will be required.

INDHP