Administrative Assistant - Planning Team

We are proud to announce the launch of Volkswagen Group’s largest cell factory, PowerCo, in St. Thomas. This is more than just a job – it’s a unique opportunity to shape the future of sustainable energy. Join us as we ramp up operations and help build a world-class company.

At PowerCo, we believe in fostering an environment where ambition meets collaboration, and where flexibility and creativity thrive. You'll be part of a diverse, talented team that is shaping the future of battery production. You’ll have the chance to advance your career while working alongside passionate colleagues who share a vision of making a lasting impact on the world.

Are you ready to be part of something exciting? Power up your career with us!

We are looking for a full time Administrative Assistant. This role plays a critical role to support to leader and departmental operations. Supporting 2 Leaders, this position offers a wide range of business supporting services including schedule management, administrative support, document management, project support, communication and coordination. This position in an in-office position 5 days per week.

• Manage schedules, coordinate meetings, arrange travel, and support logistics for leaders
• Prepare agendas, organize meeting setups, document minutes, and track follow-up actions.
• Process travel-expense documentation and ensure compliance with company policies.
• Serve as the primary contact for leaders during their absence.
• Coordinate with internal teams, headquarters and external partners on timely feedback on requests.
• Collaborate closely with other Administrative/Executive Assistants to maintain smooth operations.
• Support onboarding and offboarding activities, manage office supplies, IT requests and general team administration.
• Track and maintain documentations, protocols, and internal communications
• Process basic financial tasks including invoices, expense claims, and purchase orders.
• Maintain and conduct periodic reviews physical files and shared drives. upload, organize, and publish key documents.
• Ensure version control and accessibility.
• Assist with project tracking, timelines, budgets and spending monitoring.
• Assist in preparing status reports, dashboards, or summary slides for leadership.
• Coordinate with cross functional teams to collect inputs for project deliverables and consolidate information.
• Submit and track internal tickets (IT, Facilities, HRIS, Procurement) and ensure timely resolution.
• Support the implementation and continuous improvement of administrative processes and workflows.
• Handle sensitive and confidential information with the highest level of discretion.
• Support departmental audits, compliance documentation, and process standardization.
• Coordinate logistics for events, workshops, leadership visits, and meetings, including venues, catering, tech setup, and preparation of agendas and materials.

What makes you stand out

• College Diploma or equivalent in Business, Management or related field

• 3-5 years of relevant industry experience

Core Skills & Expertise

• Strong organizational and time management skills with the ability to prioritize tasks effectively

• High degree of discretion and confidentiality required

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Takes initiative, is self-reliant and can work well under minimum supervision.

• Ability to work in a dynamic environment, understand and handle last minute changes with professional demeanor and tact.

• Excellent written and verbal communication skills.

• Ability to work independently and as part of a team.

• High level of professionalism and discretion

• Experience in a busy corporate and/or ramp-up setting preferred

Attractive Remuneration: The expected competitive compensation range for this position is $55,180 - $82,760 CAD, which includes base pay and target amount of short term incentive plan.

• In addition we offer competitive benefits: our program is flexible to allow you to make the selections and get the coverage you need.

• Pension and Retirement Savings: We contribute to a Registered Pension Plan and matching contribution to a retirement savings plan.

• Employee Assistance Plan: We offer an Employee Assistance Plan which can support you in mental health, physical wellness and overall wellbeing.

• Vacation Allowance: We offer our employees competitive paid time off. Plus, you don’t need to take any vacation days from December 24 to December 31.

• Opportunities for development.

• Relocation Support.

• Opportunities to participate in exciting company events that give back to the community.

We are committed to fair and equitable compensation practices. Our compensation is determined based on a combination of factors including but not limited too relevant years of experience, education, and alignment with the responsibilities and qualifications outlined in the job description.

This posting is for a currently vacant role.

We believe that the best results are created in a diverse and inclusive environment.

Therefore, all qualified applications will be considered for employment regardless of age, race, religion, gender (identity), sexual orientation, national origin or disability.

This is a flex hybrid work structure, where employees can work both remotely and on-site. However, please note all hybrid work arrangements are subject to the terms and conditions of our hybrid work policy as may be amended from time to time.