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Inventory Associate

by Motif Labs

Position Type: Full-time
Location: Aylmer, ON
Date Posted: Apr 13, 2021
Experience: 1 Year
Education: High School Diploma
Motif Labs

Job Description


The Inventory Associate is responsible for maintaining accurate inventory levels through verification and maintenance of internal record systems. This role assists in the preparation of all inventory, related reports, answers all routine queries and provides support for the operations, logistics, accounting, quality and related departments.

The Inventory Associate reviews all the inventory documents and verifies the details to ensure they are complete and accurate. The Inventory Associate reviews and controls inventory transactions and ensures the receipts are posted in a timely manner. The Associate is accountable for reconciliation activities so that the inventory records are validated and are actively involved in the maintenance of accurate inventory. 

Duties and Responsibilities:

  • Assist with communications to Quality Control on releases, holds, and inspections.

  • Report and investigate inbound and outbound inventory.

  • Coordinate stock checks with the Warehouse/Production teams and report findings.

  • Coordinate counts for packaging components to update inventory as needed.

  • Assist with coordination of projects and production, plan materials demand and execute requests.

  • Monitor delivery dates and time frames with schedules.

  • Monitor condition of items, ensure it is in correct areas with correct labels and packing requirements.

  • Monitor internal system to ensure it is updated in real-time, report and resolve any issues.

  • Monitor daily receipts, ensure all data entry has been completed.

  • Assist with Cycle Counts in Warehouses and Production. 

  • Assist with arranging disposals to remove obsolescence items, complete data entry and documentation, update inventory accordingly.

  • Oversee inventory levels in various warehouses to ensure accuracy.

  • Ensure Inventory is separated physically and systematically according to the status.

  • Ensure physical inventory is well maintained, updated with recent standards/specifications.

  • Compliance with warehouse policies and procedures are met (e.g., shipments, health and safety, stocking, quality)

  • Perform other duties as assigned.


  • Effective time management, organizational and problem-solving and communication skills

  • Strong analytical, coordination and project management skills with ability to prioritize changing and conflicting demands, meet deadlines, and stay productive under pressure.

  • Effective ability to interact with others and deal with situations in ways that respect diverse backgrounds, experience, and styles.

  • Proficient with ERP software (i.e., SAP, WMS, Dynamics 365)

  • 2 + years of inventory control experience is required.

  • Post-Secondary education in related field an asset

  • Strong knowledge of Microsoft Office, Excel, Word etc.

  • Must be able to lift +50lbs. 
  • Previous experience with material handling equipment (Pump trucks, carts etc.)

We thank all interested applicants but only those selected for an interview will be contacted. All interested applicants should submit their resume online at  Please note the landing page will ask you to disclose your age. We are a licenced cannabis extraction company and there is a minimum age required to both enter our website and work onsite. We have strict COVID-19 protocols in place. All employees are provided PPE.