HR, IT, and Facilities Coordinator

About the job

Position Overview:

The HR, IT, and Facilities Coordinator plays a crucial role in supporting the organization's operational efficiency by overseeing human resources administration, IT coordination, and facility management. This role ensures seamless HR processes, IT functionality, and the maintenance of a safe and organized workplace. The ideal candidate is detail-oriented, tech-savvy, and proactive in improving workplace policies and systems.

Key Responsibilities:

Human Resources (HR) Coordination

• Administer payroll processing, benefits enrollment, negotiation and administration and HR-related documentation.
• Support the recruitment and hiring process, including job postings, resume screening, interview scheduling, and onboarding.
• Maintain employee records and ensure compliance with employment regulations.
• Coordinate performance review and development plan processes and support leadership in employee evaluations.
• Assist in developing and updating company policies, ensuring employees are informed and trained.
• Promote employee engagement initiatives, including wellness programs and values recognition awards.
• Conduct stay and exit interviews to enhance retention strategies.
• Monitor compliance with health and safety regulations and ensure proper workplace safety measures.

· Company policies and procedures (prepare and update company policies; distribute and coach team members on policies & procedures)

Payroll Management

· Process bi-weekly payroll for hourly and salaried employees, ensuring accuracy and compliance.

· Prepare monthly payroll reports, including reconciliations and year-end documentation (T4s, ROEs, etc.).

· Ensure compliance with payroll tax regulations, government remittances, and employment standards.

· Address payroll-related inquiries from employees and management.

· Maintain payroll records and documentation in accordance with company policies and regulatory requirements.

IT Coordination

• Act as the first point of contact for IT-related issues, escalating complex problems to the IT service provider.
• Maintain office technology, including computers, software, printers, phones, and network connectivity.
• Manage system access, passwords, and security protocols to protect company data.
• Maintain phone system, fax services, photocopiers.
• Oversee IT asset inventory, coordinating equipment upgrades and replacements as needed.

· Keeper of inventory of surplus computer equipment and supplies such as monitors, keyboards, mice, etc.

• Provide basic troubleshooting and training to employees on software and hardware usage.
• Collaborate with IT providers to implement security measures, including phishing prevention and cyber security best practices.
• Monitor IT systems for efficiency and assist in process optimization.
• Organize training with external IT provider to keep current on IT-related trends in AI and other software.

Facilities Management

• Oversee building maintenance, including office security, cleaning, and supply management.
• Manage building access, key distribution, and security systems.
• Coordinate office space planning and ensure workstations are functional and comfortable.
• Maintain inventory of office supplies, ensuring availability of essential items.
• Act as the liaison for facility-related vendor contracts, including IT support, maintenance, and office equipment.
• Manages the holding company account and oversees tenant relations for the building.
• Support emergency preparedness planning and facility-related safety compliance.

Qualifications:

• Post-secondary education in Human Resources, Business Administration, IT Management, or a related field.
• 2+ years of experience in HR, IT coordination, or facilities management.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with HR and IT management software.
• Strong understanding of payroll processing, benefits administration, and HR compliance.
• Basic knowledge of IT troubleshooting, cyber security principles, and office technology.
• Excellent problem-solving skills with the ability to handle multiple responsibilities efficiently.
• Strong communication and interpersonal skills to support employees and management effectively.
• Highly organized, proactive, and capable of working independently in a fast-paced environment.
• Nice to have: Accounting experience in Accounts Payable/Receivable or purchasing.

Key Competencies:

• Attention to Detail: Ensures accuracy in HR records, IT security, and facility management.
• Problem-Solving: Identifies issues and implements solutions efficiently.
• Communication: Clearly conveys policies, technical guidance, and facility updates.
• Confidentiality: Handles sensitive employee and company information with discretion.
• Adaptability: Manages diverse responsibilities in a dynamic work environment.

What We Offer:

• Comprehensive benefits package.

· Wellness program.

• Opportunities for professional development and career growth.
• A dynamic and supportive work environment.

· Employee discounts on Nothers’ products.

Nothers Core Values:

At Nothers The Award Store, our core values are not just words on paper; they are the principles that guide our daily actions and decisions. We firmly believe in building up others with intentionality, showing love and respect in all our interactions. We understand that failure is a part of growth, and we embrace it, learning from our mistakes to continually improve.

We are committed to living healthy lives, seeking growth in all aspects – financially, intellectually, physically, relationally, emotionally, and spiritually. Collaboration is at the heart of our success, as we maximize the power of team unity to achieve our goals. We pride ourselves on being lean and effective, always striving to advocate an efficient and significant life and operation.

Pursuing excellence is non-negotiable at Nothers, and we encourage each team member to strive for greatness in all they do. We also understand the importance of nurturing safe and current relationships, both within our team and with our customers and partners. These values define who we are and shape the positive impact we have in our community and beyond. Join us in embodying these values and making a difference every day.

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