Payroll and Benefits Specialist

Introduction
The Payroll & Benefits Specialist focuses on precise and compliant payroll operations, ensuring timely and accurate employee compensation, deductions, and tax processing. This role maintains payroll records, resolves discrepancies, and keeps up with evolving payroll regulations. Collaborating with other teams, employees, and authorities, the Payroll & Benefits Specialist ensures our workforce is paid accurately and in compliance with the law, contributing to financial integrity and employee satisfaction throughout the organization.

Company
Motif Labs is a leading cannabis brand house in Canada, proudly holding top market share positions in vapes and infused pre-rolls. As the largest private cannabis business in Canada, our diverse portfolio of winning brands (BOXHOT, DEBUNK, Boondocks, and Rizzlers) are each thoughtfully curated to meet the dynamic and evolving needs of today's consumer market. Motif Labs is dedicated to maintaining the highest standards of quality, ensuring that our products not only meet but exceed the expectations of our clients and consumers alike.

Position Overview:

• Process semi-monthly and bi-weekly payroll for both hourly and salaried employees across Canada.
• Prepare and execute pay change agreements and generate reports as needed by management.
• Identify and promptly resolve payroll discrepancies or errors to ensure accuracy and compliance.
• Administer new hire onboarding, terminations, and other personnel changes.
• Manage timekeeping records and systems to ensure accurate tracking of employee hours, overtime, vacation, and statutory holidays.
• Oversee leave management, including tracking, reporting, and compliance with company policies and legal requirements.
• Administer employee group benefits and RRSP programs, including enrollment, changes, calculating payroll deductions, and responding to inquiries.
• Implement and manage the RRSP program in compliance with relevant regulations and company policies.
• Handle the preparation and management of Records of Employment (ROEs) for departing employees.
• Ensure compliance with both federal and provincial regulations in Canada when managing payroll processing, government report submissions, payroll remittances, completing essential tax forms such as T4s, etc.
• Address and respond to employee inquiries regarding payroll processes, benefits, and any pay-related questions promptly and accurately and
• Other duties as assigned.

Qualifications:

• Relevant Experience: 2-5 years of experience in payroll processing (processing payroll for 250+ employees) in a manufacturing environment
• Education: Secondary school diploma or equivalent; a degree or diploma in accounting, finance, payroll administration, or another related field is considered an asset
• Canadian Payroll Association (PCP) designation an asset
• Payroll experience in all provinces or territories preferred
• Strong computer skills with excellent knowledge of the entire Microsoft Office Suite, as well as proficiency with payroll software and tools such as Wagepoint, ADP and Ceridian
• Proven experience in maintaining accurate and confidential payroll records and generating reports.
• Familiarity with employee benefits, health insurance, retirement plans, and other deductions.
• Strong grasp of labor laws, overtime regulations, and the ability to conduct audits.
• Time Management: Efficiently manage multiple tasks, meet deadlines, and maintain payroll operations' efficiency.
• Attention to Detail: Meticulous in processing payroll to avoid errors and discrepancies.
• Communication: Strong interpersonal and communication skills to interact with employees and collaborate with various teams.
• Problem-Solving: Ability to identify and resolve payroll-related issues promptly.
• You must be eligible to work full time for any employer in Canada and can provide your work eligibility documents upon offer

Although this is a remote role,  applicants must be legally entitled to work in Canada and currently reside in the country, as we do not offer sponsorship.

Motif Labs welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.